Procedure For Air Export Process In 2024

1. Procedures for exporting products by air

Currently, the air freight forwarder is one of the methods of shipping goods that may fulfill the requisite fast delivery time. Specifically, items that are transported overseas frequently select this kind. The procedure for exporting goods by air is as follows, which companies should refer to and accurately implement:

1.1 Step 1: Take in client requests

Companies who want to export goods to other nations frequently get in touch with shipping units by email or hotline. Subsequently, the company will finish the process of completing the data in accordance with the air transport provider's shipping registration form. Information that companies must supply is as follows:

• Cost and method of payment for orders being shipped.
• Details on the delivery, including the time and place...
• Specifications for product packaging.
• The shipment's warranty policy.
• Complaints concerning orders and issues that arose from that shipment.

Some companies that consistently export and receive big orders may decide to enter into long-term agreements. This guarantees favorable transportation rates in addition to effective control over the export of goods via air. In the event that the contract is signed, personnel from the transport unit will inspect and verify the items on-site at the company. The service unit will then offer guidance on the prerequisites and the best approach to package cargo for air transportation.

1.2. Step 2: Verify and confirm the price, complete the reservation, and let the client know

Prices typically change based on the goods and the duration of shipping. Prior to verifying and confirming the pricing for shipments via the air exportation process, it is important to ascertain the following:

• Delivery time upon request.
• Package size.
• Weight of goods.
• Transport distance.

The final freight rate, final price, and final load will be decided upon based on the aforementioned elements and supplied to consumers for their reference. To come to a final agreement, there will be talks and negotiations between the two parties. Lastly, in order for the shipping unit to have access to the information, businesses must agree to the precise delivery date.

1.3. Step 3: Booking 

When exporting products by air, the booking stage, usually referred to as booking, is the process of reserving a plane. The Forwarder unit will act on behalf of the company in this phase. FWD (forwarder) businesses will transfer to the business following a successful booking. Businesses can take the initiative to completely prepare goods in accordance with the FWD booking schedule and deliver them on time by doing this check, which will prevent errors. Currently, the company needs to thoroughly review and validate the following data:

• Departure and destination airports
• Departure time includes date and time
• Information about export packages such as quantity, volume, etc.

1.4. Step 4: Arrange supplies at the airport

When exporting products by air, the booking stage, usually referred to as booking, is the process of reserving a plane. The Forwarder unit will act on behalf of the company in this phase. FWD (forwarder) businesses will transfer to the business following a successful booking. Businesses can take the initiative to completely prepare goods in accordance with the FWD booking schedule and deliver them on time by doing this check, which will prevent errors. Currently, the company needs to thoroughly review and validate the following data:

1.5. Step 5: Log in to the field

The cargo formalities at the airport are the next in the highly complex process of exporting goods by air. The goal of this process is to clear items through customs. Companies must take care while putting together an export package to return to the airline. Limiting inaccurate or incomplete paperwork is something that everyone should be aware of because it will cause time wastage and impede the export process.

The procedure of clearing products through customs is typically handled by businesses or contracted out to FWD units. Furthermore, enterprises must incorporate several other expert procedures as mandated by relevant authorities, like obtaining an export authorization, conducting fumigation, conducting specialized chemical inspections, quarantining shipments, and so on.

1.6. Step 6: Hit Bill

An air waybill (AWB) will be issued by the shipping airline upon completion of customs clearance processes. Specifically, one copy of AWB No. 2 will be shipped to the receiving address with the shipment. The exporter will receive AWB No. 3 and any applicable detailed freight notices along with it. The FWD unit will retain additional papers in order to avert unforeseen circumstances and fulfill upcoming obligations.

1.7. Step 7: Forward paperwork to clients

Exporting companies do not have to submit the importing party separate export documentation. Instead, companies can send the original AWB and the whole set of documentation. Businesses who are familiar with exporting goods via air will typically include this collection of paperwork with their shipment to partners.

1.8. Step 8: Keep track of and inform clients of their order status

The airline will notify the importing party of their arrival if they choose to proceed with the products export procedure. This notification is usually sent out one day prior to the plane's arrival. In order to complete import procedures as soon as possible, the importing unit is in charge of verifying the following information:

• The precise day the package gets to the airport.

• A warehouse or temporary storage facility pending customs clearance.
• Shipments for import require payment of taxes and fees.

1.9. Step 9: Delivery is successful, and the client pays as agreed

The shipping agent will get in touch and arrange with the importing unit as soon as the aircraft lands at the airport of the importing nation. Following that, the parties will handle the necessary steps to import the shipment, including dealing with airports, airlines, taxes, and customs costs. When the processes are finished, the shipping unit will (if needed) set up a way to send the goods to the importer at the warehouse. The procedure of exporting products via air will come to a conclusion after the shipment is delivered.

>>>> LEARN MORE: Latest international air freight rates table

2. Remarks when shipping products via airplane

The procedures involved in shipping products by air are quite rigorous and complex. As a result, everyone needs to comprehend the previous procedures extremely well. Simultaneously, particular notes should be made during the implementation phase to prevent the following regrettable circumstances:

2.1 Any documentation for guaranteed goods must be present

Complete documentation is required for goods exported by air freight. Businesses will not be allowed to export the goods if they don't act quickly. As a result, companies need to have proper documentation, product stamps, and origin for any goods they wish to export via air.

2.2 Speak with the shipping unit

Typically, import-export companies need to get in touch with Forwarder shipping units in advance in order to:

• Gather information and look for appropriate freight rates and schedules for your export goods.
• To reduce unwarranted risks, choose a shipping firm that has a strong professional reputation in the industry. Additionally, companies ought to find out about any extra services.
• When the products are being delivered to the airport, get in touch with shipping. Together with giving the required extra information, the carrier must sign the delivery record.
• Exchange records or receipts in order to pay for freight and obtain bills of lading.

2.3 Set aside disagreements

You must file a complaint right away if there are any issues—such as lost, damaged, or altered quality—that occur during delivery. As a result, the internal conditions draft stage needs to be thoroughly examined and verified. This is to avoid needless errors and identify who is responsible for what in the event of an incident.

2.4 Accurate recipient information is required

Exporting goods by air is subject to a number of stringent regulations, thus it is imperative that each step be completed precisely and with the utmost care. Consequently, exported items need to be verified that the recipient's address matches the information before being flown on. Steer clear of situations where the shipment is lost or returned because the recipient is unclear. If that's the case, both sides will lose out on products, expenses, and time.

2.5 Be mindful of the item's weight

The weight of the products and the maximum weight that can be transported are mentioned in detail when shipping goods by air. As a result, only small and medium-sized items may be transported by plane for export. Air transport units will not accept carriage of oversized or excessively large goods. Businesses will instead be instructed to employ alternative modes of transportation like road, rail, and sea.

2.6 Completely package items in compliance with rules

In order to expedite the clearance of goods, the packaging phase of the exporting process by air must be completed in compliance with rules. In particular, the following general guidelines apply when packing goods:

• Products connected to food must be packaged in wooden crates.
• Fresh goods must be kept frozen and should be served with ice (dry ice, pumice, or liquefied gas).
• It is forbidden to convey food items alongside other dangerous items. due to the extremely high danger of food sickness when traveling. Uninspected goods will be disposed of and immediately prohibited from entering other nations. Both money and brand reputation are lost in this.

3. How to figure up freight costs when exporting aircraft

Businesses should be familiar with the specifics of the air exportation procedure as well as the computation of freight costs. You may then calculate how much the shipment will cost. Air freight rates for exported products are sometimes not standardized.

On the other hand, particular freight costs for import and export items must be calculated in accordance with regulations set forth by the International Air Transport Association (IATA). Businesses can refer to the guidelines for calculating charges under the TACT (The Air Cargo Tariff) airline tariff. The cost of shipping varies based on the volume of products being shipped. In particular:

• From 500 - under 1000kg: +500
• From 250 - under 500kg: +250
• From 100 - under 250kg: +100
• From 45 - under 100kg: +45
• Under 45kg: -45

Additionally, for bulky items, freight rates are calculated using the bigger of the two quantities:

• Actual Weight 
• Dimensional Weight - Volumetric weight (dimensional weight). Dimensional Weight converted from shipment volume based on an IATA formula. Specific conversion method:
  • Volume = Length x width x height x number of packages / 6000. In which: Calculated unit (cm3) and including the outer packaging size.​

The thorough procedure for the air export process is provided above for companies to review and implement. The information provided above should aid in streamlining the procedures and process of export customs clearance. For additional guidance on logistical matters and services, please contact Dolphin Sea Air at 1900986813. We always follow and assist your firm in every way, using our commitment and wealth of knowledge this year.

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