Guide for Vietnam Customs Declaration Form Online

1. What is the system for electronically declaring customs?

One method of using electronic declaration software for customs declaration is the electronic customs declaration system. During the process of implementing electronic customs procedures, the system enables customs declarants to make electronic customs declarations and get information and feedback results from customs officials.

2. How are records for electronic customs implemented?

Based on information found in Official Dispatch 4953/TCHQ-GSQL 2022, Section 2, which addresses e-commerce items shipped by postal service. Article 5 of Circular 49/2015/TT-BTC, as amended by Clause 4, Article 1 of Circular 56/2019/TT-BTC, mandates the creation of electronic customs declaration paperwork. Customs paperwork needs to be prepared in the following specified ways:

• Documents related to customs for shipments and shipments of commodities in group 1:

• Customs declaration for imported products whose import packages or packages have a low value. is a Customs declaration form Vietnam for items exported from low-value export packages. must be founded on the data requirements listed in Part A, Appendix I, List 1, which is attached to this Circular.

• Should Clause 12, Article 1 of Decree No. 59/2018/ND-CP be implemented on paper, the business must provide two original copies of the customs declaration in accordance with Form No. HQ/2015/XK or Form No. HQ/2015/NK Appendix IV issued with Circular No. 38/2015/TT-BTC has been declared in accordance with the guidelines in Appendix II List 1 issued with this Circular.

• For products being carried by rail, air, sea, or multimodal transportation in accordance with regulations, use Declaration form CN22 or CN23, parcel number E1Q1, or other transport documentation of similar value. A photocopy is required by law (for shipments and parcels of imported products).

• If there is a commercial invoice, it is a photocopy.

• Documents related to customs for shipments and shipments of products in group 2:

• Observe the guidelines in Circular No. 39/2018/TT-BTC, Article 1, Clause 5.

• Group 2 products will be declared online via the VNACCS system in the same manner as regular commodities.

3. What should you pack for your electronic customs declaration?

Import-export businesses must electronically declare their items information with the Customs Authority prior to importing or exporting goods abroad. Businesses are only able to register for online customs declaration once. In addition, companies must register digital signature data with the Customs authorities in order to authorize and sign the declaration and prolong the registration's expiration date.

When registering for an electronic customs declaration, newly created import-export businesses must get ready for the following:

• The network is linked to the computer.
• The business's digital signature.
• Program for ECUS customs declarations.

4. Advantages of electronic customs declaration and its limits

Businesses nowadays can profit greatly from electronic customs declaration. One could argue that, given the current era of widespread import and export, this is what companies anticipate. The benefits that this form offers are as follows:

• Businesses can expedite the customs declaration process by using online customs declaration. These days, everything is done automatically, including receiving and sending data as well as simplifying declarations. It takes businesses just a few minutes to process and accurately channel the statement.
• Businesses find online customs declaration convenient since it eliminates the need for them to physically visit the customs office to finish the necessary paperwork. Companies can finish their customs declaration with just a computer and an internet connection.
• Businesses can complete their declaration procedures whenever they have free time because the customer service system is available around-the-clock.
• Customs officials and import-export companies can save money on travel expenses and labor by using online customs declaration.

Online customs declaration still includes some of the following drawbacks in addition to the advantages already mentioned:

• Software faults still happen occasionally.
• Hardware malfunctions also have a significant impact on firms' customs declaration procedures.
• When a business uses electronic customs declaration to evade paying taxes, it is harmful to the state's ability to control taxes.
• It will be extremely difficult to instantly amend electronic declarations made by firms that are wrong. It will take some time to correct the error.

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5. The VNACCS system's electronic customs declaration registration procedure

The following electronic customs declaration procedures must be completed by businesses enrolling for the first time on the VNACCS system:

• Step 1: Register a digital signature
  • To purchase digital signatures from the digital signature provider, businesses must first register.
  • Next, register in the "Business registration using digital signature" area of the General Department of Customs website.
• Step 2: Register an account
  • Enterprises can visit the VNACCS website after obtaining a digital signature.
  • To create an account for the VNACCS software, select the "Register as a user of VNACCS System for businesses" box.
• Step 3: Log in to the VNACCS system
  • In order to register customs information, firms must first register an account and then log in to the VNACCS system using an administrative account that the Customs Department provides.
• Step 4: Change User password
  • Businesses must update the password for the account that was just given to them by the Customs Department after successfully logging into the VNACCS system.
• Step 5: Use ECUS software
  • Businesses use the electronic customs declaration software known as ECUS to submit their declarations.

Businesses can use Thai Son Technology Development Company's ECUS electronic customs declaration software to make the process easier. Businesses can follow the procedures below to complete the electronic customs declaration process using this software, which is rather straightforward.

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6. The Ecus electronic customs program requires registration for customs declarations

6.1. Step 1: Log in

Installing the most recent version of the ECUS electronic customs declaration program is the first step.

• Get into the ECUS program.
• Choose a system.
• Choose the "Import-export businesses" item.
• Enter all of the account's declared information.
• To finish, click the "Select" button.

6.2. Step 2: Set up the system before declaring the import customs declaration

Businesses must configure the required parameters to connect to the Customs Department's system in order to complete the electronic customs declaration process.

• Choose "System."
• Choose "VNACCS declaration parameters setup."
• Add pertinent data.
• Choose "Record."
• "Test connection" should be selected.

6.3. Step 3: Choose the declaration

Businesses can perform the following tasks in order to register a new import declaration:

• Click on the "Customs declaration" item from the menu.
• Choose "New Import Declaration Registration" (IDA).

6.4. Step 4: Fill up the General Information tab with information

Businesses keep entering details like the kind of declaration and the customs declaration code. Keep in mind that while items in gray do not require entry, those indicated with a red (*) do. Enter data since it will either be automatically calculated by the application or returned by the ECUS system.

• Type code: The business's import type code is entered by the enterprise.
• Customs department: Choose the unit for the customs declaration.
• One of the following options is available to people or organizations:
  • Goods transferred from one person to another.
  • Products that companies sell to private citizens.
  • Goods that people give to organizations.
  • Goods that are transferred between organizations.
  • Others...
• Department code for processing: To make it obvious to which department or procedural team the customs declaration is delivered to, businesses select the processing department code. due to the fact that the Customs Department has numerous units.
• Shipping method code: Businesses select the code that corresponds to the mode of transportation such as sea, rail, air, road...

*For details regarding units of import and export

Information on the importer, export partner, trustee, and customs clearing agent must be entered by businesses.

• The individual declaring import customs is known as the importer; all they need to input is information like the tax code.
• Exporters must enter accurate and comprehensive partner data.

* Details from the bill of lading:

• Entering the following data is necessary:
• No. on the bill of lading: Enter the information listed on the bill of lading (Bill Of Lading), including the number and date.
• Count of the packages: Enter the quantity of packets.
• Total weight of the items: The declarant completes the unit of weight computation as well as the overall weight of the products.
• Anticipated storage location code for items pending clearance from customs: The expected storage location code for the goods that are awaiting customs clearance must be entered.
• Modes of transportation: Businesses complete the transportation network based on the above-selected shipment method.
• Date of arrival: Date of ship or commodities arrival.
• Delivery location: Delivery location
• The loading port is the location of the load.
• How many containers: How many containers, if any.

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6.5. Step 5: Fill out the General Information tab 2 form

* Business invoice

Add details to the invoice, like the invoice number, the date of issuance, the payment method, the invoice amount, and the delivery conditions.

• Classification of invoice forms includes:

A: Bill of sale.

B: Documents that are either in place of or do not contain business invoices.

D: The IVA invoice declaration process is used to declare electronic invoices.

• Number of invoice: Enter the details for the invoice number.
• Date of issue: The invoice's date of issue.

• Invoice classification code:

A: The invoice price of the goods to be paid.

B: Invoice price of unpaid goods.

C: The invoice price of the goods includes paid and unpaid.

D: Other cases.

• Method of payment: Complete the payment form and sign it.
• Conditions for invoice pricing: Decide which delivery requirements the company requires.
• Currency code on the invoice: Choose the currency code for the invoice.
• Total amount due on invoice: The commodities' total value

*Value declaration

Value declarations are configured in this area. Value declaration categorization code, delivery cost, insurance (if applicable), and related clauses are required to be entered by businesses.

*Additional details on the invoice, contract number, and CO...

6.6. Step 6: Fill out the "List of goods" tab with details

Businesses are required to provide all relevant information, including the name of the goods, the brand, the model, the HS code, the origin, the volume, the unit of calculation, the invoice price, the import tariff code, the tax rate (VAT), and other tax rates.

6.7. Send 7: The customs declaration

Companies have the following two options:

• The enterprise uses the IDB business code to retrieve the declared information of the declaration and correct it if the information given by the system needs to be supplemented or altered. After that, carry out IDA procedures until the data is correct.
• The organization will only choose the business code "Formal declaration of IDC declaration" to formally register the declaration with the customs authorities if the data given by the system is accurate. This declaration will be part of the customs clearance process if it is approved.

6.8. Step 8: Print the import customs declaration after receiving the channeling results

Following the company's successful customs declaration filing, the steps for clearing the products will be completed. To obtain the results of channeling, customs fees, tax notifications, and disclosures printed, businesses select the "Get results of channeling and customs clearance" feature, which is akin to the "Get feedback from Customs" function. and move on to the following actions.

7. In what situations is an electronic customs declaration appropriate?

In accordance with Clause 2, Article 25 of Decree 08/2015/ND-CP, cases may chose to make a paper customs declaration or a declaration made electronically, such as:

• Residents near borders own the products that are imported and exported.
• Goods that are imported and exported surpass the duty-free threshold for individuals coming into or going out of the nation.
• Goods for humanitarian aid, emergency relief, and the defense and security of the country are all exported and imported.
• Goods might be presents, gifts, or a person's moveable belongings.
• A way to store commodities that alternates between temporary import and re-export and temporary export and re-import is called cargo.
• Products that are temporarily imported, temporarily exported, and briefly reimported that are utilized to support labor for a set amount of time when transporting passengers in and out.
• One or more systems, as well as other factors, prevent the customs electronic data processing system from conducting electronic transactions with one another.
• Additional items in accordance with Ministry of Finance requirements.

8. When filing an electronic customs declaration, when does the declarant have to send in the necessary paperwork for the customs dossier?

In accordance with the deadline outlined in Article 25 of the 2014 Customs Law, electronic customs declarations are required to submit the following pertinent documents in customs records:

• The following is the deadline for filing the customs declaration:
  • When exporting products, the electronic declaration needs to be filed once the goods are assembled at the customs declarant's designated site. Four hours before the vehicle departs the nation is the last submission window.
  • The necessary documentation must be submitted for exported products shipped via express delivery service at least two hours before the vehicle departs the nation.
  • When it comes to imported products, the payment deadline must fall within 30 days of the date the items arrive at the border gate, or before that date.
  • The deadline for filing customs declarations for transportation methods must be adhered to in accordance with Clause 2, Article 69 of this Law.
• After the enterprise registers, the customs declaration is valid for customs clearance within 15 days.
• The following deadline must be met in order to submit pertinent documents to the company's customs records:
  • When the customs authority inspects customs records and physically inspects goods for electronic customs declaration, the customs declaration enterprise submits pertinent paper documents from the customs records, with the exception of documents that are already available in the national single-window information system;
  • Customs declaration enterprises are required to register paper customs declarations by submitting or presenting the necessary documentation.

9. Can declarants submit paper papers in the event that transactions using the online customs declaration system are unsuccessful?

The customs declarant is required to notify the Customs Branch, where customs processes are expected to be carried out, in writing if they are unable to complete the online customs declaration transaction. When the declarant's customs declaration system has issues, the declarant must explicitly declare in the document the full name of the declarant, the nature of the issue, when it is expected to be fixed, and how customs declaration processes will be carried out. problem under the direction of the Finance Minister.

10. Is it required to declare information from an ID card while mailing goods?

The purpose of requiring information to be declared on ID cards is to help customs authorities better handle low-value items. It does not, however, apply to products delivered by express delivery service, as stated in Section 2 of Official Dispatch 4953/TCHQ-GSQL of 2022, which requires the declaration of ID card information for delivering goods via express delivery service. courier. Consequently, it is entirely voluntary to declare identity card information while shipping packages via the postal service.

11. What about clearing customs and paying taxes?

• When the customs authority accepts the electronic declaration information and assigns a customs declaration number to products that are subject to immediate tax payment, the business must pay the applicable taxes and submit the required paperwork to the Customs Department. Customs Department prior to clearance through customs.
• Businesses who sell products with a tax grace period are required by law to pay tax within that grace period in accordance with the notice that provides instructions on how to submit an electronic customs declaration.
• Customs costs for shipments of merchandise that were cleared the previous month must be paid to the Electronic Customs Branch between the first and the tenth of the subsequent month.

All of the information regarding Vietnam customs declaration form online for enterprises without experience is provided above. You can get guidance from Dolphin Air Sea's website if you have any additional inquiries.

• DOLPHIN SEA AIR SERVICES CORPORATION
• Hotline: 1900986813
• Email: saleshan6@dolphinseaair.com
• Fanpage Dolphin Sea Air Services Corp. - Logistics Company: https://www.facebook.com/dolphinseaairlogistics/

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