Specialized Inspection Procedures For Imported And Exported Goods [NEW]

1. What is a specialized inspection of imports and exports?

Specialized inspection with goods exports and imports is the practical inspection of the samples of goods that the business needs to export or import. To ensure that the goods meet the standards of form, specialized technical requirements are required. This inspection is extremely important because it directly affects the outcome of customs procedures on exports and imports of goods.

2. Goods category regulations require specialized inspection

Currently, there is no document stipulating that all categories of goods are subject to specialized inspection. So many have a lot of trouble with this. Businesses can refer to the following regulations to better understand the regulations for the goods that the company needs to export or import:

• According to Circular No. 30/2015/TT-BYT, items included in the catalog of medical devices must be subject to state quality inspection.
• In accordance with Decision No. 4758/QD-BNN-TY issued by the HS Code Table on November 18, 2015 for the animal catalog, animal products on land must be checked in the form of a voucher.
• According to Circular No. 30/2014/TT-BNNPTNT, items included in the category of objects under plant control must be checked before being imported into Vietnam.
• In accordance with Decision No. 4758/QD-BNN-TY, which issued the HS Code of the animal catalog, animal products on land must be checked.
• According to Circular No. 03/2010/TT-BLDTBXH, which issued the category of goods in Group 2 and sequence, the procedure for the state inspection of the quality of the goods. This inspection is the responsibility of the Department of Labor—Injured and Social Affairs.
• In accordance with Decision No. 4755/QD-BCT, the list of exports and imports was issued on December 3, 2014. Products in this category need to be checked for quality, food safety, and safety prior to approval. This inspection is the responsibility of the Department of Commerce. This decision shall enter into force on January 1, 2018.
• According to Joint Circular No. 58/2015/TTLT-BCT-BKHCN, items included in the category of steel products must be checked for quality prior to import.
• In accordance with Decision No. 3482/QD-BKHCN, goods in the category of imported goods must be checked for quality prior to clearance. This test is under the management of the Department of Science and Technology.

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3. Procedurespecialized inspection for making a certificate of specialized inspection of imported and exported goods

In order for the consultation process to proceed smoothly and quickly, each enterprise needs to have a thorough preparation of procedures. You can follow the following steps before getting a specialized examination certificate for reference:

3.1. Step 1: Prepare the file

Each type of goods will have a catalog of the documents required for the procedure. Below are the compulsory documents required for any goods that require a specialized inspection.

• The company prepares registration papers to check the quality of the goods according to the samples provided. The company is preparing a main copy for this item.
• The Certificate of Quality of Goods Enterprise prepared a certified copy and confirmation of the goods import unit.
• The bill.
• Application.
• Customs declaration of goods or products.
• Certificate of origin of the goods or products that the business is exploring.
• A description or image of the company's commodity product.
• The goods and products of the enterprise must have a model product code with the mark of conformity or sub-label.
• Copy of the merger and catalog of goods under the contracts of the enterprise.

In addition, the enterprise also needs to prepare other relevant documents, such as a certificate of registration of business activity and a certificate of tax code.

3.2. Step 2: Submit the goods registration file

Businesses need to file for regulatory authority to conduct specialized inspections of imported and exported goods. Businesses need to prepare registration, contracts of sale, catalogues of goods, and related documents.

3.3. Step 3: Wait for test results

After the enterprise submits the goods registration file, it is necessary to wait for the regulatory authority to consider whether the file meets the export or import standards. There are two things that happen:

• If the registered business file of the goods has met the standard of specialized inspection, the competent authorities will confirm and do the customs procedure for the product and goods in circulation.
• If the registration file of the goods does not meet the standard, it will have to be reported to the high-level state authority. In addition, the customs authorities and procedural units will also receive notifications to resolve the problem.

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4. What is the principle of inspection of imported and exported goods?

Typically, the specialized inspection of export goods and imports is based on the following principles: risk management, imports, transit, individual to ensure effectiveness, state management validity, assessing the degree of compliance with specialized legislation of the organization, and facilitating export activities.

Pursuant to Article 21 of Decree 85/2019/ND-CP:

• Risk management principles are applied to ensure the efficiency and effectiveness of state management at the opportunity for export, import, and transit operations.
• The Ministry of Industry has announced on the portal that the examination of a specialty must be carried out on the basis of the corresponding standard and technical regulations.
• Ministers of industry have the power to designate organizations to assess compliance in accordance with the provisions of the law.
•  Exempt cases, reduced specialization test:
  • Goods that have been certified, conform to the regulations, or have been declared to be in conformity with the regulations. These certifications must be applied to advanced management systems in accordance with international and regional standards as prescribed by the Department of Industry Management. 
  • Goods with appropriate evaluation results are recognized under international treaties to which the Socialist Republic of Vietnam is a party.
• In accordance with the provisions of the law, goods included in the category of export goods and imports must be checked in advance. And goods included in the category of imported goods must be inspected after approval and must meet all of the following requirements:
  • In accordance with the provisions of specialized law as well as the catalog of goods imported and exported in Vietnam. The goods must have a detailed name along with the appropriate HS code for each product.
  • Goods must have the corresponding standards and technical regulations. And applied to inspection items as the basis for inspection of goods;
  • The goods must have regulations on the order of inspection, inspection procedures, and inspection periods. The testing process will be conducted by a specialized inspection body, the designated conformity assessment organization (if any).

• Goods included in the category of imported goods must be subjected to specialized inspection prior to registration. As well as items falling into the following categories: spreading diseases; polluting the environment; causing high levels of safety; affecting moral, social, and moral integrity; endangering human health and life; damaging the economy and national security.
• Ministers of industry and sector must conduct the inspection for the group of goods in the category of imported goods specialized inspection after approval. The results of the inspection will be considered for adjustment to goods in the category of imported goods, which must be checked prior to customs clearance. We will then conduct an assessment of the compliance level of the enterprise to determine the form and level of testing.

5. Are imported and exported goods exempt from inspection at check-in?

Article 22 of Decree 85/2019/ND-CP provides for exemption from specialized prior examination as follows:

• Items in this group are regulated by international treaties to which the Socialist Republic of Vietnam is a party. And the items are exempt from inspection as required by law.
• In addition, the state inspection exemption applies to the food safety sector in the following cases:
  • Under the provisions of the tax law, goods imported by post or forwarding of customs value will be exempt from customs duty.
  • Goods imported under the categories and quantities exempt from duty in accordance with the provisions of the law for the purpose of serving the business and activities of foreign organizations are entitled to diplomatic immunity. 
  • The baggage of the person entering is subject to duty exemption.
  • The goods of the business are exported and imported on site.
• In addition to the exemption cases referred to in paragraph 1 of the article, the following exemptions may also be applied:
  • The imported goods of the enterprise sent by post or forwarding of customs value shall be exempt from duty in accordance with the provisions of the law.
  • Goods from temporary imported enterprises for sale at duty-free stores.
  • The goods of the business are exported and imported on site.
• With the provisions of clauses 1, 2, and 3, if the ministers of industry or sector issue warnings for goods that are not eligible for food safety, harm to health, pollution of the environment, human life, spread of diseases, hazard to the economy, national security, affect social morals, or purity, Or goods whose written notification ceases to apply the specialized pre-examination exemption regime will not be applied under Article 21. 

6. What factors must imports and exports check?

In accordance with Article 3 of Decree No. 08/2015/ND-CP, the imported and exported goods of the specialized inspection group must be checked for the following elements as prescribed by the law: 

• Product quality.
• Medical.
• Culture.
• Animal screening.
• Plant inspection.
• Food safety.

7. Where must imported and exported goods under inspection be stored?

Pursuant to Article 33, Paragraph 3, of Decree No. 08/2015/ND-CP, as amended by Article 16, Paragraph 1, of Decision No. 59/2018/ND-CP, which provides for export goods and imports subject to specialized inspection as follows:

• The goods must be stored at the gate, the port of export and import established in the country.
• The goods must be stored in a customs warehouse. 
• The goods must be stored at the inspection center for exports and imports.
• Imported and exported goods shall be subject to customs supervision until approval.

In addition to the above locations, imported and exported goods are stored in the following locations:

• According to the provisions of the law on checks, goods imported and exported must be returned to locations for domestic checks. 
•  According to the law, goods can be transported to a different location for specialization testing if it is a warehouse, a location with a specific, clear address. And that place must be isolated from the surrounding area to ensure that the goods are in good condition.
• Imported goods cannot be checked in customs specialty and can only be performed in domestic specialty. According to the law, the customs declarant is permitted to take the goods into custody with the permission of customs authorities.
• The customs declarant is solely responsible before the law for the preservation of goods until the goods are notified.

Here is the complete information about the specialized inspection for exports and imports that we want to send to you. Hopefully, with this useful information, your business will be able to answer your questions. If you want to search for more information, don't hesitate to visit your Dolphin Sea Air website.

• DOLPHIN SEA AIR SERVICES CORPORATION
• Hotline: 1900986813
• Email: saleshan6@dolphinseaair.com
• Fanpage Dolphin Sea Air Services Corp. - Logistics Company: https://www.facebook.com/dolphinseaairlogistics/

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