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Instructions for Checking Customs Barcodes in 5 Steps| Print Detailed List

Instructions for Checking Customs Barcodes in 5 Steps| Print Detailed List

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Checking customs barcodes is one of the steps that helps customs authorities determine information about goods. Barcode scanning is essential to ensure compliance with customs regulations as well as avoid problems related to the illegal import of goods. In the article below, Dolphin Sea Air will guide you on how to look up customs barcodes most accurately!

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Table of contents

1. What is a customs declaration barcode?

Customs declaration barcodes are the same as regular goods barcodes. To put it simply, the customs declaration barcode is the code printed directly on the customs declaration (type 1 barcode). This barcode provides information about origin, goods, and manufacturer for supervisory staff to check on the automatic system. After the container passes through the monitoring port, the declaration along with the list will be eligible to integrate a digital signature and be encoded with a type 2 barcode. This is a 2-dimensional barcode used to check whether the container's information meets the requirements. whether the case is cleared or not.

custom barcodes
What is a customs declaration barcode?

According to Official Dispatch 8155/TCHQ-VNACCS of the General Department of Customs issued on June 30, 2014:

Enterprises are allowed to report container lists on the VNACCS system. At the same time, this system also allows printing barcodes on declarations for presentation and confirmation at the customs supervision area.

2. Reasons to check customs barcodes you should know?

Checking customs barcodes is important to help check and identify imported goods. Here are some reasons you should know when looking up customs barcodes:

  • Ensuring legal goods: A barcode lookup helps ensure imported goods are legal as well as registered by customs authorities. This helps protect national interests and consumer safety.
  • Clearly identify the origin of goods. A barcode lookup will determine the origin information of goods, such as address, manufacturer, etc. This helps goods be imported and produced from reliable sources. .
  • Goods management: A barcode lookup also helps manage goods by monitoring import-export and customs clearance of goods.
  • Control the value of goods: Checking barcodes helps customs authorities verify the value of imported goods, including their actual value and import tax. This control helps accurately calculate import taxes and ensures fairness in international trade.
  • A barcode lookup helps simplify customs procedures and minimize customs clearance time for goods.
  • In addition, checking barcodes also helps businesses save on customs clearance and record accurate import and export times.
Look up customs barcodes.
Reasons to check customs barcodes you should know?

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3. Instructions on how to identify customs barcodes on products

To determine the customs barcode, you should follow these steps:

  • Step 1: You need to determine the customs barcode right on the product. Usually, the barcode will be on the back or on the product label.
  • Step 2: Use the code scanner to look up the product's barcode. However, if you do not have a scanner, you can search on the website of the General Department of Vietnam Customs by entering the product code.
  • Step 3: Please access the website of the General Department of Vietnam Customs through the link: https://customs.gov.vn/ .
  • Step 4: On the home page, scroll down and select 'Look up customs information'. Next, select ‘’Look up customs code’’.
Look up customs barcodes.
Instructions on how to identify customs barcodes on products

4. Customs barcode lookup process on the website of the General Department of Vietnam Customs

The process of checking customs barcodes on the website of the General Department of Vietnam Customs will perform the following tasks:

  • Step 1: Visit the website of the General Department of Vietnam Customs at: https://www.customs.gov.vn.
  • Step 2: Select 'Online public services' and see 'Other public services'. Then, select ‘’Print barcode next table with storage media’’.
  • Step 3: Fill in some information to look up in the box, such as business code, declaration number, customs code, etc.
  • Step 4: Select 'Get information', then receive the results displayed on the website. You can view information about commodity barcodes or search customs declarations.
  • Step 5: You can use the print command or press Ctrl+P to print the customs declaration barcode.
What is a customs barcode?
Look up barcodes on the website of the General Department of Vietnam Customs.

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5. Procedure for checking customs barcodes on ECUS software

Getting barcodes from ECUS software is a method widely used by agents. Here are the steps to obtain barcodes through ECUS:

  • Step 1: Open the software and access the barcode printing declaration.
    • Open the software. Select ''Export or import declaration''. Then select the barcode printing declaration.
  • Step 2: In the customs clearance declaration section, select 'Declaration processing results' -> Get list of barcodes -> Declare -> Get information.

Note: If the results are returned without feedback, it means the goods have not been cleared. If the barcode is returned, select the print declaration to print the barcode.

What is a customs barcode?
Procedure for checking customs barcodes on ECUS software

6. Business account registration process on the VNACCS website

To register a business account on the VNACCS website, you need to follow the steps below:

  • Step 1: To register for a business account, visit the website via the link: http://www.customs.gov.vn.
  • Step 2: Select ''Register to use the VNACCS enterprise system''.
  • Step 3: Then select ‘’Register for administrator account’’ and fill in the required information.
  • Step 4: You need to log in to your registered account.
  • Step 5: Select ‘’Register for a VNACCS account’’, declare information, and submit the declaration to the customs system. Afterward. Select “Read CKS” to get registration information and click "Add.”.
  • Step 6: Select ‘’Look up registration information’’
  • Step 7: Receive results of classification of declarations from the General Department of Customs.
    • A green channel is a channel that is exempt from inspection of documents and physical goods. In addition, it allows businesses to get declaration barcodes and print customs barcodes, as well as pick up goods.
    • Yellow channel: Customs checks the business's goods registration documents. In this case, businesses need to amend and supplement documents as requested by customs authorities.
    • Red channel: For businesses declaring customs for the first time, the dossier stream is the red channel. Therefore, businesses need to carefully check the actual goods and paperwork.
  • Step 8: Get a customs barcode and pick up goods.
custom barcodes
Business account registration process on the VNACCS website

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7. Things to note when getting customs barcodes

When getting customs barcodes, you should note the following:

  • Goods information needs to be entered accurately and completely to help ensure accurate identification of customs barcodes.
  • You should check customs barcodes carefully to avoid confusion or incorrect use of barcodes.
  • Note that the barcode receipt time is usually 8:00 a.m. at registration.
  • The customs declaration must be accepted by the customs authority.
  • A digital signature must be valid.
Look up customs barcodes.
Some notes when getting customs barcodes

Above is all the detailed information on how to check customs barcodes as well as print customs barcodes. If you have any questions, please contact Dolphin Sea Air for support!

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